Queen's, like most Canadian Universities, supports graduate students financially as they train to become researchers and to develop research skills that assist in qualifying them for advanced degrees. Since January 1,2013, two distinct designations have existed that differentiate the types of financial support provided by a faculty member to a graduate student. This distinction acknowledges that the primary purpose of the Graduate Research Fellowship ("GRF") is to provide financial support to a graduate student to complete research tasks that are directly related to the completion of their own thesis, degree or program requirements. In contrast, a Research Assistantship ("GRA") is an employment-based opportunity as set out in the Collective Agreement between the University and the Public Service Alliance of Canada, Local 901. Compatible with the policies and ruling of the Canada Revenue Agency, GRFs are classified as awards (T4A), whereas GRAs are employment (T4).
The Principal Investigator (professor/supervisor) must distinguish between the two classifications, and will specifically recite facts to support the classification of the payment as being either Graduate Research Fellowship (T4A) or payment for work done by a Research Assistant as an employee (T4). The Principal Investigator will be responsible for making this determination based on the criteria in Table 1.
Table 1. Decision elements in determining whether a graduate student receives income in the form of a Graduate Research Fellowship (GRF) or as employment as a Research Assistant (GRA).
| Element | Graduate Research Fellow | Graduate Research Assistant |
|---|---|---|
|
Primary reason of the faculty member for the payment to the student |
To contribute to a funding package to support the student to complete research tasks that are directly related to the completion of their own thesis, degree or program requirements. |
To perform duties that contribute to the faculty member's own research or academic and professional gain. |
|
Primary reason for the student in accepting the payment |
Financial support in the form of an award for students to complete research tasks that are directly related to the completion of their own thesis, degree or program requirements. |
Financial gain. |
| Nature of activities to be performed by the student |
Research activities related to the completion of the student's own thesis, project or graduate studies. Provided the research activities are directly related to the completion of the student's own degree or program requirements, the GRF may be contributing to the faculty member's research program as well. At any given time, GRFs may be primarily involved in coursework. |
Not directly related to the student's own thesis, project or graduate studies. Tasks may relate to data acquisition, data entry, analysis, lab maintenance, literature search, record keeping etc. to assist the faculty member in their research. |
| Nature of the interactions between the faculty member and the student |
The faculty member is an academic mentor/supervisor to the student. |
Student takes direction and instruction from the faculty member in an employee/employer relationship. |
| Degree of independence of the student |
As much as is appropriate for the student's level of training. |
Tasks and activities are set out by the faculty member and/or others with managerial responsibilities in the laboratory or research group. |
| Compliance with the School of Graduate Studies' 10 hour/week guideline |
No, the 10 hour guideline does not apply since the student's activities associated with the appointment are directly related to their graduate studies. |
Yes, the 1O hour guideline applies since the work does not contribute to the student's graduate degree requirements. |
| Status of appointment |
Student receiving a Graduate Research Fellowship. |
Employee. |
| Tax implications |
T4A is issued; since it is treated as a fellowship related to the student's enrolment in a qualifying graduate degree program, the income is fully exempt: Income Tax Acts. |
T4 with source withholdings from each payment (federal income tax, provincial income tax, CPP, El). To reduce income taxes, students may take into account tuition fees |
| Benefit implications in the event of an injury |
The incident would be reported to the university's liability insurance carrier. |
The incident would be reported to the Workplace Safety and Insurance Board. |
| Employment Insurance |
Income received in the form of a GRF is not insurable earnings. |
Hours worked as a GRA contribute to EI eligibility. |
| Canada Pension Plan (CPP) |
Income received in the form of a GRF is not pensionable earnings. |
Employment earnings contribute to CPP credit. |
What this means for Graduate Students
- Graduate Research Fellowships are exempt from taxation, but should be reported as income (Income Tax Act s. 56(3)). There is no source withholding of Canada Pension Plan (CPPJ and Employment Insurance (El) contributions associated with a Graduate Research Fellowship. These deductions do apply to employment income earned as a Graduate Research Assistant.
- Students receiving a Graduate Research Fellowship are not entitled to Employment Insurance (El) benefits. The conditions for El eligibility can be found at Government of Canada website. El benefits would be determined based on employment related earnings.
- Status with respect to the Workplace Safety and Insurance Board (WSIB) is not determined by tax status; the WSIB makes its own determination quite independent of the CRA's determination. In the event of an injury occurring on campus, the incident would be reported to our carrier (CURIE) and the University's liability insurance policy would respond.
- Graduate students who receive financial support in the form a Graduate Research Fellowship are not employees, and are therefore not entitled to vacation pay. The terms of the Collective Agreement between the University and the PSAC, Local 901 apply to Graduate Research Assistants. .